Now that it is officially summer and the travel season has begun, hotels will be booked with many guests on vacation, business, or just passing through. This means that there will also be an influx of packages received by these hotels as well. A challenge arises when the volume of packages increases, but the staff levels remain the same. In order to compensate for the increase in package volume an automated system would greatly improve the productivity and accountability of the mail or business center. When a package arrives for a guest or group, the clerk can scan the tracking number, enter in any package information, notify the guest, and store the package on the shelf. The system will keep track of all of the movements of the package, who had it last, and the delivery status of the package. SQBX inbound package tracking system is ideal for this application. Being that it is a web based system it can be deployed throughout your property with the use of username and password. Charge your guests and groups for the receiving of packages and the system will most likely not only pay for itself, but also turn your mail center into a profit center. Call us today to find out more about the power of SQBX inbound package tracking software.
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Hotel Package Tracking
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Have You Heard About SQBX PO?
How many companies have two different tracking processes for receiving packages and items with a purchase order (PO) and for their Non-PO items? The answer: quite a few. Would you like to streamline your operations and have 1 solution for receiving PO and Non-PO items? Look no further than SQBX PO tracking software.
Initially, we created SQBX PO with the healthcare industry in mind. Helping hospitals and university medical centers by providing a single, streamlined solution for receiving, reconciling, and delivering packages. We found that having the capability to provide complete chain of custody and reconcile PO items with one application to be extremely beneficial to our customers. SQBX PO eliminates copies, delivery tickets, filing, manual logs, and automatically updates your financial system.
We have found that SQBX PO is applicable across many industries that have a PO receiving process. SQBX PO significantly reduces staff time handling packages, reduces errors by have 1 area manage receiving, reconciliation, and delivery of packages.
Learn more about benefits specific to your processes and how we can help your organization streamline and improve by contacting a SQBX team member at 1.800.268.6296.
Happy Tracking!
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Assist your Organization Reach its' Sustainability Goals
Most organizations such as corporations, hospitals, and education institutions receive a sizable volume of inbound packages and supplies each day. Often receiving areas, mail centers, and warehouses use copious amounts of paper, ink, toner and other environmentally impactive supplies in their day to day operations. Many still use paper logs, and delivery tickets in triplicate. With the advent of cloud technologies and bar coded tracking systems there is no need for unnecessary waste in these departments. Organizations that are truly committed to their sustainability initiatives and goals should evaluate package tracking software in their mail and receiving areas. The sustainability impacts of an often overlooked department can help your organization achieve its' sustainability goals. Package tracking software not only eliminates paper, copies, and toner etc, it increases efficiency and visibility of supplies and items throughout the organization. Discuss the merits of package tracking software with your sustainability department today and look at how improving efficiency in your area can help your organization further its' sustainability goals.
There is a continuing focus and mantra of sustainable organizations. Many companies have realized the importance of their efforts in the arena of sustainable processes, sustainable building, procedures, and supplies. It is not uncommon to see corporations, healthcare providers, and educational institutions that have sustainability offices and personnel whose sole purpose is to advance the organization's strategic sustainability plan. These plans often seek out improvement areas and evaluate processes, materials and supplies that can be reduced, or replaced with sustainable counterparts.
Many day to day operational areas have been the subject of evaluation in order to consider their environmental impact. This is important because surface level sustainability goals are not enough to meet the metrics designated by many departments dedicated to improving and enhancing sustainability of their organization. Often overlooked are operational areas that could benefit from further automation. In an era when sustainability and green solutions offer organizations and the general public many advantages we should make sure that we are looking at all aspects of operations in order to identify improvement areas.
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Nacums 2013
Ubiquia will be attending the NACUMS (national association of college and university mail services) conference this year in Austin Texas. At this conference we will be demonstrating our latest technology and releasing the long awaited Android client for SQBX. This version will give the user the ability to take advantage of their low cost cell phones to administer the powerful package tracking software SQBX. In addition to the Android release, we will also be discussing how we can integrate your purchase order process with receiving and proof of delivery inside of SQBX. If you would like to learn more on how we are accomplishing these scenarios please contact us and we would be glad to assists you in any way that we can. Package tracking is our passion and SQBX is the answer.
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Summer tracking
Is your company only tracking some of your packages? Would this be considered summer tracking. Some are tracked and some are not. If you receive both PO and non PO related items there may be a need to track both, but typically it is done in separate systems. SQBX package tracking software will give you the ability to track both classes of items inside a single system. Record proof of deliveries, time and date of package receipts, package movements and status changes, just to name a few. PO related tracking information can be sent directly to your accounting system through an integration process that will notify the accounting department which items are cleared for payment. Stop using multiple systems to accomplish what SQBX package tracking system can do by itself. If you would like to learn more about SQBX and our suite of tracking solutions please contact us today.
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The Straightforward Process of SQBX – its Simple!
SQBX software make tracking packages a straightforward and simple process. When you receive “Where is my package?” phone calls can your shipping and receiving team quickly and easily handle the request? Are you finding yourself scrambling through paperwork or sorting through a storage room to find a package that has come in for an individual?
SQBX inbound package tracking software can easily solve this problem by allowing you to search for a package based on any information you have available to you. That is right “any” information. Many systems only allow users to search by name or tracking number, whereas, SQBX advanced search engine functionality can search for any information in any field. Have the information you need in less than a second. You will never have an issue with locating a package even if it arrived seven years ago.
Tracking with SQBX is always right at the tip of your fingers! It is as easy as the click of a mouse, scanning from a nifty Motorola hand held device, or an astounding Android tablet. There are many ways to track and search for items in SQBX. You can also access package data and reports for all of your needs such as: purchase order packages, damaged items, stored packages, even items out on delivery.
SQBX is a fully managed solution and your information is always secure and ready to be accessed. No more worrying about losing your data because your computer crashed. We are constantly backing up your information. Easily and securely pull your data and have your shipping and receiving team on target with packages and processes all the time.
With SQBX package tracking software you are ready to go; just log-in and simply key in what you are looking for. Simplify tracking today by providing your shipping and receiving team with user-friendly software with best in class search functionality. SQBX software can be used throughout your entire operation of package tracking and provide your team with the chain of custody and the proof of delivery you have been looking for!
Contact Ubiquia @ 1.800.268.6296 to schedule a demonstration today and let us take care of your tracking process needs.
SQBX inbound package tracking software can easily solve this problem by allowing you to search for a package based on any information you have available to you. That is right “any” information. Many systems only allow users to search by name or tracking number, whereas, SQBX advanced search engine functionality can search for any information in any field. Have the information you need in less than a second. You will never have an issue with locating a package even if it arrived seven years ago.
Tracking with SQBX is always right at the tip of your fingers! It is as easy as the click of a mouse, scanning from a nifty Motorola hand held device, or an astounding Android tablet. There are many ways to track and search for items in SQBX. You can also access package data and reports for all of your needs such as: purchase order packages, damaged items, stored packages, even items out on delivery.
SQBX is a fully managed solution and your information is always secure and ready to be accessed. No more worrying about losing your data because your computer crashed. We are constantly backing up your information. Easily and securely pull your data and have your shipping and receiving team on target with packages and processes all the time.
With SQBX package tracking software you are ready to go; just log-in and simply key in what you are looking for. Simplify tracking today by providing your shipping and receiving team with user-friendly software with best in class search functionality. SQBX software can be used throughout your entire operation of package tracking and provide your team with the chain of custody and the proof of delivery you have been looking for!
Contact Ubiquia @ 1.800.268.6296 to schedule a demonstration today and let us take care of your tracking process needs.
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Single Sign On or SSO is now part of SQBX
The development team at Ubiquia have
broke new ground with their latest project. We are now offering
Single Sign On or SSO as part of our SQBX suite of tracking products.
Many organization are requiring that multiple business applications
have the same sign on credentials to help reduce the number of user
names and passwords required for authentication. We have integrated
the Shibboleth platform to accomplish SSO inside of SQBX. Shibboleth
is deployed by many universities.
A unique feature of SQBX is that we can
deploy a student portal on a university website so the student can
log in and view only his or her packages and the movements of those
packages. With potentially thousands of users campus wide the Single
Sign On capability makes it easy to manage users and their access to
our system.
Contact us today to learn more about
this development or what is on the horizon in the labs of Ubiquia.
You can also follow us on Twitter @ubiquia to keep abreast of our
latest press releases.
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Package Tracking in the Cloud
The National Institute of Standards and Technology (NIST) defines cloud computing as “... a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction." - http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf .
Here at Ubiquia we engineered SQBX our package tracking software as Software as a Service (SaaS) that resides in the cloud. Our model provides many benefits to our clients such as lightening speed searching and the ability to expand on the fly to meet your volumes without slowing down. Never again worry about a server that slows down when your business volumes pick up.
One of the advantages of our SaaS model is that we implement new application features all the time that you can choose to use or not. We want to make sure our clients always have the latest and updated version of our software. The NIST SP 800-146 notes that “Because SaaS providers implement new application features and provide the server side hardware that runs them, SaaS providers also have advantages in managing the introduction of new features while mitigating the need for consumers to upgrade their hardware systems to use the new features.” This statement is especially true here at Ubiquia, we manage everything for you which means you never have to worry about updating or upgrading your system. It happens automatically.
When it is time to renew or review your package tracking software let us show you our beautifully laid out, easy to use SQBX package tracking software. Unlimited users and workstations per site is another benefit that is unmatched by the competition. Happy Tracking!
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Assist your Organization Reach its' Sustainability Goals
Most organizations such as corporations, hospitals, and education institutions receive a sizable volume of inbound packages and supplies each day. Often receiving areas, mail centers, and warehouses use copious amounts of paper, ink, toner and other environmentally impactive supplies in their day to day operations. Many still use paper logs, and delivery tickets in triplicate. With the advent of cloud technologies and bar coded tracking systems there is no need for unnecessary waste in these departments. Organizations that are truly committed to their sustainability initiatives and goals should evaluate package tracking software in their mail and receiving areas. The sustainability impacts of an often overlooked department can help your organization achieve its' sustainability goals. Package tracking software not only eliminates paper, copies, and toner etc, it increases efficiency and visibility of supplies and items throughout the organization. Discuss the merits of package tracking software with your sustainability department today and look at how improving efficiency in your area can help your organization further its' sustainability goals.
There is a continuing focus and mantra of sustainable organizations. Many companies have realized the importance of their efforts in the arena of sustainable processes, sustainable building, procedures, and supplies. It is not uncommon to see corporations, healthcare providers, and educational institutions that have sustainability offices and personnel whose sole purpose is to advance the organization's strategic sustainability plan. These plans often seek out improvement areas and evaluate processes, materials and supplies that can be reduced, or replaced with sustainable counterparts.
Many day to day operational areas have been the subject of evaluation in order to consider their environmental impact. This is important because surface level sustainability goals are not enough to meet the metrics designated by many departments dedicated to improving and enhancing sustainability of their organization. Often overlooked are operational areas that could benefit from further automation. In an era when sustainability and green solutions offer organizations and the general public many advantages we should make sure that we are looking at all aspects of operations in order to identify improvement areas.
Learn more about tracking at sqbxtracking.com Happy TRACKING!
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Does your team stop everything when a package is missing?
Many organizations we have worked with experience times of panic when an important item needs to be located. The recipient is calling because UPS shows his/her package as delivered but he does not have it on his desk.
Often the culprit is not the receiving and delivering team but the item gets misplaced after delivery to the department. After several phone calls, checking with delivery team members and finally digging out paper delivery logs you are able to advise the recipient, “Yes it was delivered on XYZ date”. That is a lot of work and you still have not satisfied the customers inquiry.
Now you have a new problem your internal customer still does not have his package and you have already spent 10 – 20 minutes checking on his inquiry. After some additional research and perhaps even sending personnel to the recipients location the package is found. Whew. It was under a stack of mail on their desk, or set behind the door, or on an adjoining desk.
The SQBX Package Tracking Solution
Wouldn't it be nice if the scenario looked like this instead...?
Recipient calls you and says they are showing UPS delivered their package a couple of weeks ago but they never received it. What happened? So you log on to the nearest computer or smart device and search for their packages. You find their particular package in mere seconds, look at the notes and voila you have your answer. This package was delivered without a signature, shows office was empty and package was left behind the door.
Or even better check out this scenario...
Recipient does not call you at all. Yes, that is correct they do not call you anymore. The log on to SQBX from their desk where they can view their own packages. They click on their package details and it shows in the notes left behind door. They stand up check the pile next to their door and low and behold the package was right there all along. How much time would this save everyone in your organization? Think about it...
- Drastically reduces customer service calls
- Searches can be completed in mere seconds
- Complete chain of custody including who signed and when
- If no one was available to sign then there are notes as to why and as to final location of the item
- All date, time, and user stamped
- Eliminates hassles for your team as well as your internal customers
- Happy Tracking!!
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Package Tracking in the Cloud
The National Institute of Standards and Technology (NIST) defines cloud computing as “... a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction." - http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf .
Here at Ubiquia we engineered SQBX our package tracking software as Software as a Service (SaaS) that resides in the cloud. Our model provides many benefits to our clients such as lightening speed searching and the ability to expand on the fly to meet your volumes without slowing down. Never again worry about a server that slows down when your business volumes pick up.
One of the advantages of our SaaS model is that we implement new application features all the time that you can choose to use or not. We want to make sure our clients always have the latest and updated version of our software. The NIST SP 800-146 notes that “Because SaaS providers implement new application features and provide the server side hardware that runs them, SaaS providers also have advantages in managing the introduction of new features while mitigating the need for consumers to upgrade their hardware systems to use the new features.” This statement is especially true here at Ubiquia, we manage everything for you which means you never have to worry about updating or upgrading your system. It happens automatically.
When it is time to renew or review your package tracking software let us show you our beautifully laid out, easy to use SQBX package tracking software. Unlimited users and workstations per site is another benefit that is unmatched by the competition. Happy Tracking!
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IT Friendly Tracking Software
Here at Ubiquia we are IT friendly. IT departments love our package tracking software called SQBX. Why? you ask. Well, let me tell you. When you select SQBX as your package, asset, document, and/or process tracking solution there is no need for on site software installation. No one in your organization will had to install pesky plug-ins or have IT help them download software to their computer. Our application is web based, log on from just about any internet browser and you are ready to go. No fuss and no muss. That is why SQBX installation times are quicker than the competition. Another reason IT departments appreciate SQBX is that they do not have to invest in new servers or overload existing ones. We manage your site fully and little IT involvement is required. We even backup your data for you. If you are ready for a truly IT friendly tracking software check out SQBX today at www.sqbxcloud.com. Happy Tracking!!!
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Receiving for Residents at Condominiums
Condominiums receives packages for their residents and deliver them directly to their condos. The responsibility lies in the hands of the mail/receiving staff to verify that they received the package and that it was delivered safe and sound to its proper location. What happens if the resident is not there to sign for the package? How will the proof of delivery be recorded and how will the resident be notified of the package delivery or attempted delivery? All of these issues can be addressed by using SQBX package tracking system. This web based delivery management system has the ability to scan and record the tracking numbers off of the package, select a recipient off of the data base and deliver the package by releasing with or without a signature. SQBX also has the ability to send an email or text message notification to the resident letting them know that a package has arrived for them as well as when it is delivered. In the event that a package comes in that it clearly damaged by the carrier, SQBX package tracking system can take a digital photo graph directly from the handheld and embed that image into the receipt detail of the package. This will provide your staff with an extra level of accountability. Your residence pay a premium for living in your community. Why not give them a premium experience when it comes to package delivery. Call us today to see how to deploy SQBX in your condominium.
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What is Important in system selection?
There are many package tracking systems on the market and it may be hard to differentiate them. It is important to ask yourself, what is most important to my organization. Is it security of the data, accountability of the package or item, or ease of use, support and installation. The task can be daunting a quite time consuming. Here are a couple of things that we recommend you consider when making a purchasing decision regarding a package tracking system.
- How and where will my data be stored? Will it be encrypted? How frequently will the data be backed up? Where will the backed up data be stored?
- How long does a typical installation take? Will you need to tie up our terminals to do the installation. What involvement will be required by our IT department?
- How will training be presented? Is it a single training session or will the training be ongoing? What happens if we have turn over? Will there be extra charges to train new employees down the road?
These three points are critical in making the decision because they greatly impact how the data is managed, how long your transition to the new system will be and how much training could cost over the entire term of the agreement. Just some food for thought as your travel towards your new package tracking solution. Please contact us here at Ubiquia for the answer to the above and any other questions that you have.
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A Host Of New Features For SQBX
We continue to build on the great customer feedback we receive on SQBX, our package tracking software system. Our latest release adds a bunch of new features requested by our customers. You see, we're able to introduce new features into SQBX mostly free of charge. We add these features based on our customer's package tracking best business practices. If you can find a more feature rich receiving and delivery application buy it. If you can find a package tracking system that is more liberal with its licensing buy it. You'll find that our package tracking system will handle just about any situation you have in your receiving, chain of custody, and proof of delivery operations.
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MODIFYING YOUR PACKAGE TRACKING SYSTEM
Many businesses have been using package tracking software for several years, and as the markets change, so do their tracking needs. Until recently, making any changes to existing software required downtime, new equipment, and extensive training. Cloud based package tracking software like SQBX makes changing an existing system much easier – no downtime, no new software to install, live training and support available with the click of a mouse.
Sometimes new equipment becomes available that can shave time off your existing process, and it makes sense to modify your system. A terrific example is the recent release of mobile bar code printers, which can be belt mounted and work in conjunction with mobile hand held scanners. Instead of making trips back and forth to a printer in a stationary location, personnel can print a label on the spot and move on to their next task. These devices can be painlessly added to your system and put in use right away.
Occasionally a business decides to share the benefits of tracking software with other areas of their operation. Once a system is in place to record a chain of custody for mail and packages, it's a simple and logical decision to start tracking company assets such as computers, furniture and machinery. Instead of a long, expensive installation and training process, cloud based software makes it possible to modify your system by placing an order over the phone for asset tracking.
Of course, SQBX is constantly updated, and users are notified of any improvements when they sign on. Now that package tracking software is taking full advantage of the cloud, you should too!
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Considering Tracking Software
Does your organization require tracking software? There are some key factors involved with the determining the necessity of tracking software. Questions that merit consideration when assessing a need for a tracking system include:
1. Do you have time sensitive packages, materials, or processes?
2. How important is the package, data, materials and its location to your organization?
3. How costly is it when a package or document is missing?
4. Is chain of custody important to the process?
5. Do you want/need to know who is in custody of an item at any given time?
6. If an original document was lost what is the potential liability to your organization?
7. Do other members of your organization have a need to see where their item or process is at any given time or step? Example if a doctor in a hospital wanted to view where a sample was during the evaluation process.
Tracking software can have many valuable impacts to your organization. These were just a few ideas to help you consider whether or not tracking software is a necessity. Happy tracking.
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Using Tracking Software To Communicate
Package tracking software has allowed businesses to improve in several different areas. In addition to simplifying manual receiving by using a bar code scanner to automate the process, and preventing loss by creating a searchable chain of custody for all packages received, cloud based tracking software has opened up a critical area of improvement – communications within a business and it's customers.
How much time does your business spend simply communicating information to staff and employees? It's difficult to measure, but most people can agree on “far too much”. It has to be done – a customer needs to know when their order is ready, staff needs to know when critical components arrive, etc. But these simple notification tasks can be accomplished without using valuable staff time that can be used elsewhere – the SQBX cloud based tracking system does these tasks automatically. Even more importantly, the tasks can be scheduled, so that an alert to a production manager to pick up a pallet of goods can be scheduled for 15 minutes after they arrive, allowing the receiving staff time to process everything. Similarly, an alert can be sent to a customer that their order is ready. By scheduling a delay on this alert, staff is relieved of making tedious and time consuming phone calls, a record of notifications is maintained, and the timing of these notices can be customized to your business needs.
Auto alerts are present in SQBX package tracking systems, however time savings features such as this exist in all of our products, from mail tracking to inventory software. Call us for a free demonstration of how SQBX will help your business.
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Package Tracking Software: SQBX the Best Solution
SQBX package tracking software was engineered as a cloud application. We are the cloud experts, our heads having been in the cloud since 2007. One of the key differentiators that really sets us apart from the competition is that we are cross platform and browser compliant. This means you can operate SQBX package tracking in Linux, Windows XP/2003/2008/Vista/7, and Mac iOS environments. Additionally, your organization can continue to use your internet browser of choice: Internet Explorer 8/9, Mozilla Firefox, and Google Chrome. No longer would you have to worry about losing software functionality when IT updates everyone’s' operating system or browser.
For organizations with multiple sites and campuses SQBX package tracking software is an excellent choice. Each location can track its own operations and the software allows for super user access. The super user will have complete visibility over all sites and operations and have the ability to review productivity and generate company wide reports.
Super users and cross platform and browser compliance are just a few of the many ways that SQBX is ahead of the competition. SQBX package tracking software offers the most flexibility in the industry making it the best solution for your internal mail and receiving needs.
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THE BENEFITS OF CLOUD BASED PROCESS TRACKING
In addition to tracking packages, many different business processes can be tracked using SQBX. Various stages of manufacturing, work orders, or even the status of a loan application can be tracked by you and viewed by your customers who want to follow the course of events. A history of all completed stages with time stamps
By creating and naming different statuses common to your work flow, SQBX provides a time stamped history of all events related to your process. They can track how long each stage of a process takes, identify bottlenecks, and even backtrack a recalled item to see who handled it, where, and when.
For example, a commercial repair facility that rebuilds appliances can automatically update the status of a repair by scanning a bar coded tag associated with that unit. Any employee with access can instantly look up the current status of a particular work order. Similarly, a lending institution can update the status of a loan application from “Application Review” to “Conditional Approval”.
Just as importantly, a business can provide it's customers with direct access to their information via a portal, or window into their work orders. A manager in New York can look up the statuses of all work orders contracted to a facility in California without making a phone call or even sending an e-mail. Or, to simplify things even further, SQBX can send an automatic notification to a customer the minute a particular status is scanned, for example “REPAIR COMPLETED, SHIPPING TO CUSTOMER TODAY”.
Cloud technology has opened the door to information open wider than ever. If you don't think you're taking full advantage of the power of a cloud based tracking system, call us for a demo and we'll show you how.
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